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Information related to the open science aspects of the 2023 Sexenios Call.
Information session
When: Monday, January 22, 2024, 13:00.
Topics covered:
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Depositing contributions in the University’s Open Archive
- Depositing articles already published in open access
- Depositing articles with an embargo period
- Depositing articles that cannot be published in open access
- Depositing data and software
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Mechanics of uploading articles to BURJC Digital
- Details on the upload forms for documents to the University’s Open Archive
- Recommendations for uploading articles to be used as contributions in the Sexenios Call
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Narrative bibliometrics
- What narrative bibliometrics is
- How to apply narrative bibliometrics to our contributions in the Sexenios Call
Information on the Sexenios Call
Information on the Sexenios Call on the ANECA website.
Specific criteria of the call, by resolution of December 5, 2023, of the CNEAI.
Evaluation committee scoring tables:
URJC institutional repository:
Help documents prepared by URJC Library:
- Resources to find evidence of quality in my publications for Accreditations and Sexenios (presentation)
- New evaluation criteria for the 2023 Research Sexenios Call (help document for URJC teaching and research staff)
- Sexenios 2023, main changes (infographic)
- How to add contributions to BURJC Digital (infographic)
- Five steps to upload a publication to BURJC Digital (infographic)
- What metadata of my publication do I need to upload to the repository? (infographic)
Other documents and help information:
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Narrative Bibliometrics: applications for the defense of curricula and scientific contributions within the framework of CoARA and ANECA - Sexenios, with Daniel Torres-Salinas and Wenceslao Arroyo-Machado (Department of Information and Communication, University of Granada)
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Summary from the University of Málaga on narrative bibliometrics and sexenios
Aspects of the call related to open science
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Key sections of the documents related to the call:
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Specific criteria:
- Section 2 (evidence of relevance and impact, and associated narrative)
- Section 5 (deposit in repositories)
- Appendix (minimum criteria for publication dissemination media, examples of quantitative criteria and metrics)
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General scoring table (scientific impact including list of evidence, social impact, contribution to open science)
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Specific scoring tables by field (specification of the general scoring table for each field of knowledge)
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Deposit requirements for contributions:
According to the specific criteria of the call (section 5):
“the deposit of research results submitted for evaluation in institutional, thematic or generalist open access repositories will be required, including a persistent identifier (DOI, Handle, ARK, SWHID, or, in general, a unique permanent URI/URL).”
“In the case of academic publications, whether in article, book or book chapter format, applicants must provide evidence of having deposited a copy of the final version of the accepted contribution for publication in a repository of their institution or in a thematic or generalist open access repository.”
“The deposit may be made in open access, restricted access, embargoed or with access only to the metadata, respecting in all cases the management of authorship rights protected by the legal framework in force at the time of publication.”
- Deposit requirements for datasets submitted for evaluation:
According to the specific criteria of the call (section 5):
“The datasets submitted for evaluation must comply with the FAIR principles (findable, accessible, interoperable and reusable) and, whenever possible, will be disseminated in open access in trusted data repositories or infrastructures.”
- Deposit requirements for computer programs submitted for evaluation:
According to the specific criteria of the call (section 5):
“in the case of computer programs, relevant contributions to programs distributed as free software will be valued, understood as such that which meets the definition published by the Open Source Initiative ( https://opensource.org/osd/ ) and that, therefore, is protected by any of the licenses approved by this organization ( https://opensource.org/licences/ ).”
- Where should contributions be deposited?
According to the “Frequently asked questions (version 0, January 16, 2024)” cited on the call website:
“A ‘valid’ repository is one consistently maintained by an institution, e.g. a University (institutional repository) or by an established disciplinary community or institution with a disciplinary profile that have a guarantee of durability and maintenance over time and that comply with international standards for the aggregation of materials deposited in it. The list of national institutional repositories can be consulted in Recolecta.”
“Examples of thematic repositories are arXiv in the field of Mathematics, Physics, Computer Science and Quantitative Biology, RePec in Economics, or CiteSeerX in Computer Science and Information Sciences. An example of a generalist repository is Zenodo (which can be used in case the University or research center does not have an institutional repository).”
- Which repositories are not valid?
“For the purposes of this sexenios call, applications or websites with the possibility of storage and dissemination without complying with interoperability standards and/or preservation functions, or that depend directly on publishing agents are not valid repositories. For example, bibliographic databases, bibliographic catalogs, scientific social networks (e.g. ResearchGate, Academia.edu) are not repositories. Nor are content aggregation platforms (for example, Dialnet) valid repositories for the purposes of this sexenios call.”
- What should be provided as “evidence of relevance and impact”?
According to the specific criteria of this call (section 2):
“In the evaluation process, qualitative and quantitative evaluation criteria and methodologies will be applied. To this end, the narrative provided by the applicant in the ’evidence of relevance and impact’ of each contribution will be taken as a reference. In this section of the application, the scientific impact of the contribution will be defended, for example, through contextualized citations received excluding self-citations, its national and international projection, the national or international projects that have funded the research or that have been derived from it, compliance with ethics and integrity standards in research, awards received, translations of the work, among others; and/or the contribution of said contribution to the generation of social impact evidenced, for example, through contributions to the design and implementation of public policies, contribution to the development of solutions to social problems, or any other aspect that is considered relevant. The narrative provided will make responsible use of quantitative indicators (normalized bibliometric indicators, among others).”
- What must any dissemination medium meet, at a minimum, to be considered a contribution published in it?
The specific criteria indicate in their appendix the “minimum criteria for publication dissemination media”. In particular, its section III lists the minimum criteria that a dissemination medium must have (in case the criteria in table 1 are not met), and in table 1 the “possible metrics, source and dimensions to evidence the evidence of relevance and impact of the contributions submitted for evaluation”.
- Should publications that are already in open access be deposited in a repository?
According to the “Frequently asked questions (version 0, January 16, 2024)” cited on the call website:
“Yes. The act of publishing is different from the act of depositing and open access publication in a scientific journal does not exempt the deposit of the same in an institutional or thematic repository”
- Deposit of books, book chapters in print, or with rights partially or fully transferred to publishers.
According to the “Frequently asked questions (version 0, January 16, 2024)” cited on the call website:
“The deposit does not necessarily imply dissemination in open access. This sexenios call limits its requirement to depositing the works to be evaluated, as indicated by the Law, even if this deposit is made with the content embargoed, with restricted access or completely closed. The attribute ‘open access’ refers exclusively to the repositories, not to the works deposited in them.”
“In the case of protected, embargoed works or those whose intellectual property rights have been transferred to third parties, deposit must be made, adding the metadata, in open repositories and, as far as possible, the full text, although the availability of this in open access is not effective until the rights have been clarified or the embargo has ended. For works whose intellectual property rights have been transferred in perpetuity (for example, books), it will only be necessary to deposit the metadata in the repository.”
- Does each co-author have to make a separate deposit?
According to the “Frequently asked questions (version 0, January 16, 2024)” cited on the call website:
“No, it will suffice to indicate the persistent identifier of said deposit (DOI, Handle or similar). The same procedure must be followed in case the publisher has made the deposit in a repository.”
- Deposit of articles prior to 2011 (Science Law) and books and book chapters prior to 2022 (amendment to the Science Law)
According to the “Frequently asked questions (version 0, January 16, 2024)” cited on the call website, this deposit is not required, but is recommended:
“Beyond the obligations derived from the Law on Science, Technology and Innovation (of 2011 and its subsequent amendment of 2022), all applicants are recommended to advance in the deposit of their contributions (including those prior to June 1, 2011), regardless of their publication date, to guarantee the preservation of the works and facilitate their dissemination.”