Information related to open science aspects of the 2023 Sexenios Call.
Information Session
When: Monday, January 22, 2024, 13:00.
Topics covered:
-
Deposit of contributions in the Open Archive of the University
- Deposit of already published articles in open access
- Deposit of articles with embargo period
- Deposit of articles that cannot be published in open access
- Deposit of data and software
-
Mechanics of uploading articles to BURJC Digital
- Details on the forms for uploading documents to the Open Archive of the University
- Recommendations for uploading articles to be used as contributions in the Sexenios Call
-
Narrative bibliometrics
- What is narrative bibliometrics
- How to apply narrative bibliometrics to our contributions in the Sexenios Call
Information on the Sexenios Call
Information on the Sexenios Call on the ANECA website.
Specific criteria of the call, by resolution of December 5, 2023, of the CNEAI.
Evaluation criteria of the commissions:
Institutional repository of the URJC:
Help documents prepared by the URJC Library:
- Resources to find quality indicators in my publications in Accreditation and Sexenios (slides)
- New evaluation criteria for the 2023 Sexenios Call (help document for URJC PDI)
- Sexenios 2023, main changes (infographic)
- How to add contributions to BURJC Digital (infographic)
- Five steps to upload a publication to BURJC Digital (infographic)
- What metadata of my publication do I need to upload to the repository? (infographic)
Other help documents and information:
-
Narrative Bibliometrics: applications for the defense of curricula and scientific contributions in the framework of CoARA and ANECA - Sexenios, with Daniel Torres-Salinas and Wenceslao Arroyo-Machado (Department of Information and Communication, University of Granada)
-
Summary of the University of Málaga on narrative bibliometrics and sexenios
Aspects of the call related to open science
-
Fundamental sections of the documents related to the call:
-
Specific criteria:
- Section 2 (indicators of relevance and impact, and associated narrative)
- Section 5 (deposit in archives)
- Annex (minimum criteria for the dissemination of publications, examples of quantitative criteria and metrics)
-
General evaluation framework (scientific impact including list of indicators, social impact, contribution to open science)
-
Specific evaluation criteria by field (specification of the general framework for each field of knowledge)
-
-
Requirements for depositing contributions:
According to the specific criteria of the call (section 5):
“The deposit of research results submitted for evaluation in institutional, thematic or general open access repositories, including a persistent identifier (DOI, Handle, ARK, SWHID, or a unique permanent URI/URL), will be required.”
“In the case of academic publications, whether in article, book or book chapter format, applicants must provide evidence of having deposited a copy of the final version of the contribution accepted for publication in an institutional or thematic open access repository.”
“Deposit may be made in open access, restricted access, embargoed or with access only to metadata, respecting in all cases the management of authorship rights protected by the legal framework in force at the time of publication.”
- Requirements for depositing datasets submitted for evaluation:
According to the specific criteria of the call (section 5):
“Datasets submitted for evaluation must comply with the FAIR principles (findable, accessible, interoperable and reusable) and, whenever possible, be disseminated in open access in trusted data repositories or infrastructures.”
- Requirements for depositing software submitted for evaluation:
According to the specific criteria of the call (section 5):
“In the case of software, relevant contributions to programs distributed as free software, understood as those that comply with the definition published by the Open Source Initiative (https://opensource.org/osd/) and are therefore protected by one of the licenses approved by this organization (https://opensource.org/licenses/), will be valued.”
- Where should contributions be deposited?
According to the “Frequently Asked Questions (version 0, January 16, 2024)” cited on the call website:
“A ‘valid’ repository is one maintained consistently by an institution, e.g. a University (institutional repository) or by a disciplinary community established or institution with a disciplinary profile that has a guarantee of permanence and maintenance over time and that complies with international standards for the aggregation of materials deposited in it. The list of national institutional repositories can be consulted in Recolecta.”
“Examples of thematic repositories are arXiv in Mathematics, Physics, Computer Science and Biology, RePec in Economics, or CiteSeerX in Computer Science and Information Science. An example of a generalist repository is Zenodo (which can be used if the University or Research Center does not have an institutional repository).”
- What repositories are not valid?
“Applications or websites with storage and dissemination capabilities without interoperability standards and/or preservation functions, or those that depend directly on editorial agents, are not valid repositories. For example, bibliographic databases, bibliographic catalogs, scientific social networks (e.g. ResearchGate, Academia.edu) are not repositories. Neither are platforms for aggregating content (e.g. Dialnet) valid repositories for the purposes of this sexenios call.”
- What should be provided as “indicators of relevance and impact”?
According to the specific criteria of this call (section 2):
“In the evaluation process, qualitative and quantitative criteria and methodologies will be applied. For this purpose, the narrative provided by the applicant in the ‘indicators of relevance and impact’ of each contribution will be taken as a reference. In this section of the application, the scientific impact of the contribution will be defended, for example, through citations received contextualized excluding self-citations, national and international projection, projects financed by national or international organizations, compliance with ethical and integrity standards in research, awards received, translations of the work, among others; and/or the contribution of the contribution to generating social impact evidenced, for example, through contributions to the design and implementation of public policies, contribution to the development of solutions to social problems, or any other aspect considered relevant. In the narrative provided, responsible use will be made of quantitative indicators (bibliometric indicators normalized, among others).”
- What must any means of dissemination comply with to be considered a published contribution in it?
The specific criteria indicate in their annex, the “minimum criteria for the dissemination of publications”. In particular, section III lists the minimum criteria that a means of dissemination must have (in case the criteria of table 1 are not met), and table 1 lists the “possible metrics, source and dimensions to evidence the indicators of relevance and impact of the contributions presented for evaluation”.
- Do publications that are already in open access need to be deposited in a repository?
According to the “Frequently Asked Questions (version 0, January 16, 2024)” cited on the call website:
“Yes. The act of publishing is different from the act of depositing, and publishing in open access in a scientific journal does not exempt depositing in an institutional or thematic repository.”
- Deposit of books, book chapters in paper, or with partially or totally ceded rights to publishers.
According to the “Frequently Asked Questions (version 0, January 16, 2024)” cited on the call website:
“Deposit does not necessarily imply open access dissemination. This sexenios call limits its requirement to depositing, as indicated by the Law, even if this deposit is made with the content embargoed, restricted access or completely closed. The ‘open access’ attribute refers exclusively to the repositories, not to the works deposited in them.”
“In the case of protected works, embargoed or whose intellectual property rights have been ceded to third parties, deposit must be made, adding metadata, in open repositories and, to the extent possible, the full text, although the availability of the latter in open access may not be effective until the rights have been clarified or the embargo has expired. For works whose intellectual property rights have been ceded in perpetuity (e.g. books), only depositing metadata in the repository will be necessary.”
- Does each co-author have to make a different deposit?
According to the “Frequently Asked Questions (version 0, January 16, 2024)” cited on the call website:
“No, it will be sufficient to indicate the persistent identifier of said deposit (DOI, Handle or similar). The same procedure should be followed in case the editor has made the deposit in a repository.”
- Deposit of articles prior to 2011 (Science Law) and books and book chapters prior to 2022 (amendment to the Science Law)
According to the “Frequently Asked Questions (version 0, January 16, 2024)” cited on the call website, this deposit is not mandatory, but recommended:
“Beyond the obligations derived from the Science, Technology and Innovation Law (2011 and its subsequent amendment in 2022), it is recommended that all applicants advance in depositing their contributions (including those prior to June 1, 2011), regardless of their publication date, to ensure the preservation of works and facilitate their dissemination.”